Role Summary: As a Purchasing Specialist, you will be responsible for procuring goods and services for our organization in a cost-effective and timely manner. You will work closely with vendors, suppliers, and internal stakeholders to ensure that our procurement needs are met efficiently, while maintaining high standards of quality.

Job Responsibilities

• Process purchase orders and ensure accuracy in pricing, quantities, and delivery schedules. Monitor order status and coordinate with vendors to resolve any issues or delays promptly
• Maintain accurate records of inventory levels and track usage patterns. Implement inventory control measures to optimize stock levels
• Collaborate with internal departments to understand their purchasing needs and specifications
• Ensure compliance with the company’s policies and procedures as well as legal and regulatory requirements regarding purchasing practices
• Evaluate supplier performance based on quality, cost, delivery, and responsiveness; address any issues or concerns
• Maintain accurate records of all transactions, including purchase orders, invoices, and supplier contracts
• Prepare reports on purchasing activities, including spending analysis, vendor performance, and cost-saving initiatives. Present findings to management and provide recommendations for improvement
• Coordinate with the finance department to reconcile invoices and payments, ensuring accuracy in billing and record-keeping
• Monitor stock levels and forecast future purchasing needs to avoid overstocking or stockouts
• Participate in the development and implementation of cost reduction strategies and efficiency improvements
• Assist in the resolution of any order discrepancies or issues with goods received

Minimum Job Qualifications

• Associate’s degree in Business Administration, Supply Chain Management, or a related field or 1-2 years of procurement experience
• Proven experience in procurement, purchasing, or supply chain management
• Strong negotiation and communication skills
• Proficiency in Microsoft Office suite and procurement software
• Detail-oriented with excellent organizational and time management skills
• Ability to work independently and collaboratively in a fast-paced environment
• Knowledge of procurement best practices and industry trends
• Experience working in a similar role in the industry is preferred
• Familiarity with enterprise resource planning (ERP) systems

Other Skills and Abilities